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Related: The 7 Parts of a Business Letter How to write a letter that uses an attention line

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Common elements of these letters include:Ĭontact information: These letters usually include the sender's contact information, including their name, job title, email and phone number.ĭate of correspondence: A formal letter includes the date the sender mails the letter to the recipient.Ĭompany name and address: A formal letter with an attention line includes the company's name and its physical address, including city, state and zip code.Īttention line: The attention line of the letter indicates the person the sender wants to reach within a company by either their full name, their position title or their name and department.īody of letter: This part of the letter explains the sender's reason for the correspondence, such as verifying a person's employment history.Ĭlosing and signature: A business letter usually includes a professional closing, followed by the sender's signature.

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Related: How To Request an Employment Verification Letter What to include in an attention letterĪ letter with an attention line typically follows a formal business letter format. Requests for funding, such as grants or sponsorships Some examples of when you may want to use an attention line in letters include: Typically, you use an attention line in a formal business letter, such as when you're making a professional request.

An attention line can ensure your letter reaches the intended recipient and may help you get a faster response. It's also helpful to use an attention letter if you're sending correspondence to a company with many employees or departments.

It often makes sense to use this letter when you know the job title of the person you want to reach, such as the marketing director, but you're unsure of their full name. You can use an attention letter, which describes the recipient of the correspondence, when you want to make sure a letter reaches the correct person in a company. Related: 15 Types of Business Letters and When To Use Them When to use an attention letter In this article, we explain when to write a letter with an attention line, describe what to include, outline the steps for writing an attention letter and provide a template and example. If you're sending a business letter with an attention line, it's important to understand how to format it properly so you can ensure your letter gets to the appropriate person. You can use an attention line in a business letter to help you reach the intended recipient quickly. There may be times when you want to correspond with someone in an organization who you've never met before, such as when you're writing a formal cover letter.

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